SolPrint Buyer

There are many correct ways to utilise SolPrint Broking. The following highlights one suggested approach. All of our broking clients use the product differently in a manner that best suits their needs. In this respect SolPrint is a superior product in that it works the way you want it to not as prescribed by i-teba.

The following process displays how a client requests a quote on line and the print broker reviews the quote and invites suppliers to tender. Suppliers update tender requests on line and the broker uses a simple point and click selection process to select the supplier of choice. Once the suppliers are selected the broker publishes the prices on line for the customer and the customer accepts the order. That order is fed automatically into the production system creating a work docket and purchase orders. Finally, the job is dispatched and an invoice is created with all charges. It’s a complicated process simplified by SolPrint.

Client Requesting Quote On Line

Utilizing Customer XN to enable your clients to order streamlines the broking process for you and your client (be they internal or external) With Customer XN web technology your clients will access a secure area on your website to enter, review and accept requests for quotation. They can also communicate with you and send you files related to the jobs at hand.

Log On

This log on screen can be customized to your brand (logos, images and colours) including the layout of the information. Each client you enable will have a unique user name and password to conduct secure transactions. When they log in they will see only their items, a welcome notice and recent activity since the last time they were in the system. On the left hand side of the screen are menu options to utilise.

Raise New Requests

When selected this starts the process of a new request for any type of work in a structure defined by you. Clients are requested to enter in a reference number, title, quantities, product type and deadlines for the quote and the job ensuring that you will meet their expectations

Next they are requested to enter Part details for the work requested. User defined Standards are presented for the client to select

Then they click on Description to enter exacting details. All information that is entered in this screen is immediately available in SolPrint. When the invitation to tender (ITT) is sent to suppliers you can add ‘supplier’ specific comments without modifying the clients original entries. This allows you to translate client comments into supplier language

The client enters their descriptions and clicks OK to save them for this part. When all part descriptions are complete they simply save the request and it immediately appears in your SolPrint system.

The client enters their descriptions and clicks OK to save them for this part. When all part descriptions are complete they simply save the request and it immediately appears in your SolPrint system.

Raise New Requests - Click to enlarge

Web Enquiries

When in SolPrint you will see all new Web Enquiries in a screen like this. Select one to work on, or reject it by Not Quoting. An estimate is automatically created with all the client’s specifications.
Identify Processes

When you calculate the estimate you will be prompted to identify the processes to complete the job. Some processes will have supplier agreed pricing while others will simply prompt the supplier to respond with prices for the described product.

Select Supplies - Click to enlarge

Select Suppliers

SolPrint analyzes the job and presents all capable suppliers based upon the job criteria. Colour coding is used to highlight selected suppliers.

Invitation to Tender

Select suppliers for tender and SolPrint will automatically present the data on the Supplier XN website for the supplier to review and respond. Or you can simply print, fax or email the invitation to tender (ITT) in format that is unique to your requirements.

Supplier Site

Once tendered the Supplier will be able to review all jobs pending and update the prices accordingly. When the prices are update for the project the supplier completes the tender locking in those prices. Once the tender is complete, the prices are locked and cannot be changed by the supplier. Simultaneously, the information is updated in SolPrint for your review and selection.

Publish Pricing

After a review of the estimate including all elements you can either send a quotation (print, fax or email) or if they are using SolPrint XN then you will update prices for their immediate review.

Customer Accepts Job

The customer logs on and can immediately see the pricing for the requested project and simply accepts the order. The website prompts them for final quantities and despatch information. Additionally, at any time the customer can send queries or electronic files for your review.

Accepted Web Orders

All web accepted orders are placed into a queue for review by internal staff. Simply select the web order and SolPrint will create the job automatically with all information entered by the client. The customer service person can then review the information and amend as necessary.

Job Details

A customised job details screen including all details of the estimate is created. Facilities within this screen are adapted to your specific needs and can include details of items required to be purchased, delivery details, stock details when the item being is being purchased is passed to the Finish Goods Stock module. Additional charges, changes, are added as the job progresses sending email confirmations to the client. Internal and external complaints are monitored which will assist you with supplier performance analysis.

Job Details - Click to enlarge

Purchase Requirements

Simply select the job and issue purchase requirements by print, fax or email to the winning suppliers.The process from request for quote to order processing is automated with no re-keying of information. All data is now available to production management to ensure timely delivery of projects. Furthermore the Finished Good and Despatch modules have all the information they need to dispense the products.

The following highlights other areas of SolPrint related to the broking process:

  • Prospecting & CRM Module
  • Estimating Module
  • Production Control Module
  • Purchasing Module
  • Despatch Module
  • Invoicing Module
  • Finished Goods Stock Management Module
  • Accounts Module
  • Report Writing Module

BUYER Module Spec

Click here to download a PDF of our complete Module Specification